BoothIQ
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How BoothIQ works

Your booking information should move forward without you.

BoothIQ connects every stage of the photo booth booking—from the first inquiry through the final gallery—without making you enter the same information again and again.

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A photo booth inquiry becoming a complete BoothIQ booking.

Step 1

Capture the inquiry.

Add a BoothIQ inquiry form, availability checker, or package experience to your website—or share the hosted link directly.

Every submission becomes a lead with the client and event information attached.

  • Hosted and embedded options
  • Custom event fields
  • Packages and add-ons
  • Availability controls
  • Blackout dates
  • Concurrent booking limits
  • Branded public experience
BoothIQ website availability checker and instant quote widgets.

Step 2

Convert the lead once.

Review the inquiry, select the appropriate package, and convert it.

BoothIQ carries the client, venue, package, and event information into the booking instead of sending you back to an empty form.

A photo booth inquiry becoming a complete BoothIQ booking.

Step 3

Send the agreement and collect the deposit.

Create the contract, collect signatures, and accept the deposit through your connected Stripe account.

The agreement, payment history, remaining balance, receipts, and booking status stay attached to the event.

  • Contract templates
  • Typed or drawn signatures
  • Operator and client signatures
  • Deposits and balances
  • Partial payments
  • Offline payment tracking
  • Refund tracking
  • Tips and receipts
A client signing a photo booth contract through the BoothIQ portal.

Step 4

Let the client complete the next steps.

The client portal gives them one place to sign, pay, approve their design, select a photo-strip template or backdrop, review their event information, and access their gallery.

You do not need to send a separate link for every task.

Branded BoothIQ client portal with contract, payment, design, and event actions.

Step 5

Let clients make their own selections.

Clients can browse the photo-strip templates and backdrops you make available, then submit their choices through the portal.

Their selections remain connected to the booking instead of getting buried in messages.

Client selection screens for photo-strip templates and backdrops.

Step 6

Prepare the actual event.

BoothIQ keeps the operational information with the booking.

Everything needed for the event remains part of one record.

  • Setup time
  • Idle time
  • Service hours
  • Venue information
  • Mileage and drive time
  • Departure time
  • Staff assignments
  • Package and add-ons
  • Backdrop
  • Photo-strip design
  • Client notes
  • Remaining balance
BoothIQ booking record showing event timing, venue, travel, package, payment, and design details.

Step 7

Keep the communication moving.

Use BoothIQ’s email templates and automation to send routine client communication at the appropriate stage of the booking.

The booking information and merge fields are already available to the message.

BoothIQ automated email editor with a branded client email preview.

Your workspace

The same workflow, light or dark.

BoothIQ follows the theme you prefer to work in, on the desktop and on the phone you actually run events from.

The BoothIQ workspace shown side by side in light and dark themes.

One workflow from inquiry to follow-up.

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